SAP eDVM, Classical Archiving

As SAP systems continue to accumulate large volumes of transactional and historical data, database growth can impact system performance, storage costs, backups, upgrades, user experience and overall system efficiency. Axcellent’s eDVM (Enhanced Data Volume Management) approach includes multiple aspects of information lifecycle and provides a structured approach to identify, analyze, and manage growing data volumes. eDVM helps organizations understand where data growth is occurring and prioritize opportunities for data-volume reduction, where as Classical Archiving incorporates implementation aspect of controlling eligible/business complete & historical data to be securely transferred to a secondary storage location. Together, they help optimize SAP database size, improve system performance, reduce infrastructure costs, and establish a sustainable long-term data management strategy.

SAP Production Database Growth:

Continued growth of the SAP production database due to build up of transactional and historical data volumes

Uncontrolled Aged Data Storage:

Large volumes of aged data (uncontrolled in many cases) are being retained in the production system, contributing to surging financial commitment due to storage consumption

System Performance & Infrastructure Impact:

Database growth can impact system performance, backup/restore times, system refreshes, and overall infrastructure costs – leading to high sunk cost.

Data Residence & Archiving Challenges:

Identifying the appropriate data residence period/retention period and determining which data can be archived or removed is an ongoing challenge.

Archiving Objects & Dependency Analysis:

Some archiving objects may require additional analysis to understand data dependencies, business residence / retention requirements, and downstream reporting/access needs.

Inadequate eDVM Application:

Incorrect or inadequate eDVM application. At times, classical archiving or ILM projects fail to yield desired or bench marked outcome due to poor planning or inadequate knowledge base.

Potential Compliance Issues:

Potential compliance issues. Immature archiving or ILM often lead to non-compliant business reporting state that could not be realized at the time of implementation

Continued growth of the SAP production database due to build up of transactional and historical data volumes
Large volumes of aged data (uncontrolled in many cases) are being retained in the production system, contributing to surging financial commitment due to storage consumption
Database growth can impact system performance, backup/restore times, system refreshes, and overall infrastructure costs – leading to high sunk cost.
Identifying the appropriate data residence period/retention period and determining which data can be archived or removed is an ongoing challenge.
Some archiving objects may require additional analysis to understand data dependencies, business residence / retention requirements, and downstream reporting/access needs.
Incorrect or inadequate eDVM application. At times, classical archiving or ILM projects fail to yield desired or bench marked outcome due to poor planning or inadequate knowledge base.
Potential compliance issues. Immature archiving or ILM often lead to non-compliant business reporting state that could not be realized at the time of implementation

SAP Landscape Data Volume Analysis:

Includes analysis and management of data volumes across the SAP landscape (not limited to ERP system) and identify opportunities to reduce database growth of entire landscape.

High-Volume Table Identification:

Identification of high-volume tables and business areas/entities that are contributing significantly to database growth.

Data-Volume Reduction Prioritization:

Help prioritize data-volume reduction initiatives based on six parameters (systematic approach) such as, data age, size, business relevance, ease of implementation, testing requirements, and potential savings.

Classical Archiving:

Enables organizations to move eligible, business-complete & historical data from the SAP database into archive storage while maintaining basic reporting capabilities

SAP Standard & Custom Archiving:

Supports archiving based on SAP standard archiving objects and defined retention policies (residence period). Our services also include building custom objects as well, if required, to control custom tables’ growth.

Production Database Size Reduction:

Helps reduce the size of the production database and improve database manageability and operational efficiency.

Archived Data Accessibility & Reporting:

Archived data can remain accessible for audit, compliance, reporting, and business-reference purposes, depending on the selected archiving solution and configuration. We offer various tools for reporting as well based on business/legal reporting requirements

eDVM and Classical Archiving

Together, eDVM and Classical Archiving can provide a structured approach to identify, analyze, prioritize, and execute data-volume reduction opportunities.

Classical Archiving: Enables organizations to move eligible, business-complete & historical data from the SAP database into archive storage while maintaining basic reporting capabilities
Supports archiving based on SAP standard archiving objects and defined retention policies (residence period). Our services also include building custom objects as well, if required, to control custom tables’ growth.
Helps reduce the size of the production database and improve database manageability and operational efficiency.
Archived data can remain accessible for audit, compliance, reporting, and business-reference purposes, depending on the selected archiving solution and configuration. We offer various tools for reporting as well based on business/legal reporting requirements
Together, eDVM and Classical Archiving can provide a structured approach to identify, analyze, prioritize, and execute data-volume reduction opportunities.

Specialized SAP Archiving Expertise:

Hands on experienced team in specialized areas – 1) BRIM Archiving, 2) ISU archiving 3) SRM archiving/retirement 4) GRC archiving 5) CAR Archiving (Smart archiving) 6) Bundle archiving

HR Archiving with classic risk management technique:

Successfully archived over 220 million payroll records in a single weekend, demonstrating the scalability and efficiency of the Classical Archiving solution while minimizing impact on business operations.

Enterprise-Wide SAP Archiving & ILM Transformation:

Successfully implemented 9 phases of classical archiving-ILM solutions across P2P (Procure-to-Pay), OTC (Order-to-Cash), FI (Financial Accounting), and HR (Human Resources) areas, etc., ensuring the systematic retention, organization, and accessibility of historical business data while supporting data volume reduction and system performance. Total database size was reduced from 30 TB down to 12 TB.

Aggressive Archiving & DVM Implementation:

Implemented aggressive archiving/DVM practices for one of the “fast data” SAP customer (Entertainment industry) due to influx of revenue accounting records. The project include combination of classical archiving, NSE, and reporting enablement on Cloud platform.

Rapid, High-Volume Archiving & Audit Compliance:

Successfully completed 4 phases covering 15 archiving objects within one year, resulting in approximately 6 TB of data archived. The project also implemented DaRT (Data Retention Tool) to support audit requirements.

Discover More Success Stories:

Hands on experienced team in specialized areas – 1) BRIM Archiving, 2) ISU archiving 3) SRM archiving/retirement 4) GRC archiving 5) CAR Archiving (Smart archiving) 6) Bundle archiving
Successfully implemented 9 phases of classical archiving-ILM solutions across P2P (Procure-to-Pay), OTC (Order-to-Cash), FI (Financial Accounting), and HR (Human Resources) areas, etc., ensuring the systematic retention, organization, and accessibility of historical business data while supporting data volume reduction and system performance. Total database size was reduced from 30 TB down to 12 TB.
Successfully archived over 220 million payroll records in a single weekend, demonstrating the scalability and efficiency of the Classical Archiving solution while minimizing impact on business operations.
Implemented aggressive archiving/DVM practices for one of the “fast data” SAP customer (Entertainment industry) due to influx of revenue accounting records. The project include combination of classical archiving, NSE, and reporting enablement on Cloud plate form.
Successfully completed 4 phases covering 15 archiving objects within one year, resulting in approximately 6 TB of data archived. The project also implemented DaRT (Data Retention Tool) to support audit requirements.
Contact us to learn more about our real-world accomplishments!!!

Includes analysis and management of data volumes across the SAP landscape (not limited to ERP system) and identify opportunities to reduce database growth of entire landscape.

Identification of high-volume tables and business areas/entities that are contributing significantly to database growth.

Every SAP data-volume management and archiving initiative presents unique requirements and challenges. Axcellent assesses each environment individually (business requirements) and develops a tailored strategy based on database growth, data volumes, SAP business processes, retention requirements, archiving/ILM objects, system performance, and business needs. By combining SAP eDVM with Classical Archiving, we help organizations identify high-volume data, determine the right archiving opportunities, and efficiently manage historical data while maintaining necessary business access. This risk-averse approach helps reduce database growth, improve system performance, and establish a sustainable data-management strategy with minimal disruption to business operations. Contact us to discuss your SAP data-volume management and archiving needs and learn how Axcellent can help optimize your SAP environment.

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